Position Information

NY HELPYes

AgencyInsurance Fund, State

TitleAdministrative Specialist Trainee 1 - NY HELPS

Occupational CategoryAdministrative or General Management

Salary Grade14

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $53764 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 15 Computer Drive West

City Albany

StateNY

Zip Code12205

Job Specifics

Duties Description Responsibilities include, but are not limited to:
• Maintain high level of confidentiality
• Manage sensitive matters such as signing, writing, editing documents, briefings, reports, and correspondence as needed.
• Manage and track travel expenses. This involves reconciling invoices, receipts, and credit card statements, and ensuring travel compliance with company policies and budgetary constraints. Additionally, assisting to resolve any travel-related issues that may arise.
• Complete purchase requisitions and receive purchases.
• Coordinate department organizational chart updates.
• Enter Information Technology system service tickets when needed.
• Submit a Project Sunlight Compliance Report monthly.
• Schedule conference calls, virtual meetings, and in-person meetings.
• Reserve conference room for various meetings and events.
• Coordinate availability of rooms with executive staff.
• Notify building occupancy staff and security of visitors.
• Support Finance, Actuary, and Executive staff. This includes but is not limited to setting up interviews, assisting with employee exit, new hire on-boarding, separation notice checklist, Employment Application Part 1, Request for Appointment (RFA), Request to Fill (RTF), evaluation forms, monitoring time and attendance, LATS support, order and distribute supplies and calendars.
• Other duties may be assigned as needed.

Minimum Qualifications For appointment via NY HELPS:
- Four years of experience* performing or overseeing budget, human resources, and business services activities for an organization or program.
* An associate degree may substitute for two years of experience; a bachelor’s degree or higher may substitute for four years of experience.

For competitive appointment:

- List appointment: Reachable on current Civil Service eligible list for this title.

- Transfer: Current New York State employee with one year of permanent competitive class service in a title eligible for transfer under Section 70.1 or Section 52.6 of Civil Service Law. Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade. Eligible titles include, but are not limited to: Administrative Assistant 1, Office Assistant 3, Program Aide.

- Reinstatement: Candidates who have held an Administrative Specialist 1 title, or a transferable title, may be eligible for consideration for reinstatement.

For 55b/55c Program appointment:
- This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the 55b/c Recruitment Resources Center at https://www.cs.ny.gov/rp55/.

Please be advised that the New York State Insurance Fund (NYSIF) does not offer sponsorship for employment visas to employees or potential employees. Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position. NYSIF is not currently enrolled in eVerify, which is a requirement for certain types of employment verifications.

Additional Comments
For candidates new to NYS, the starting salary for this position will be the bottom of the range displayed and is not subject to negotiation. For candidates that are current NYS employees, salaries are calculated in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.

Fringe Benefits:
• Competitive compensation
• Future career growth potential
• Open and supportive team-based environment
• Plentiful vacation, personal, and sick time off
• Paid state and federal holidays
• Affordable health insurance plans
• Dental and vision benefits provided at no additional cost
• Retirement options
• Public Student Loan Forgiveness (PSLF)
• Possibility of telecommuting, flextime, and Alternative Work Schedules (AWS)

NY HELPS Program:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

About NYSIF:
For more information about NYSIF, including our mission, commitment to diversity, equity, and inclusion, and efforts to fulfill Executive Order 31, please visit www.nysif.com.

If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please send an email to NYSIF’s Reasonable Accommodations mailbox at ra@nysif.com.

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Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Ana Luiza Gorman

Telephone

Fax (518) 437-1618

Email Address hr@nysif.com

Address

Street PO Box 66699

City Albany

State NY

Zip Code 12206

 

Notes on ApplyingPlease submit resume and cover letter to hr@nysif.com, referencing the Vacancy ID number in your subject line.