Position Information

NY HELPYes

AgencyUniversity at Buffalo

TitleC260057 - Administrative Assistant 1 (NY Helps) - CAS Human Resources

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $47695 to $47695 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Erie

Street Address xxx

City Buffalo

StateNY

Zip Code14214

Job Specifics

Duties Description Position Summary:
The College of Arts and Sciences at the University at Buffalo is seeking an Administrative Assistant 1 to support the HR and Finance units. This is a customer service oriented position and requires the incumbent to provide excellent customer service to various populations.

In this role you will, but not limited to:
• Provide administrative support to the Unit Business Officer, HR Officer for Faculty Affairs, and HR Officer for Staff Affairs in areas such as preparing correspondence, scheduling of meetings, and maintaining departmental files.
• Provide administrative support for listserv management, website updates, conference room reservations, and email monitoring.
• Provide administrative support for financial transactions at the college level.
• Provide general office support such as, answering phones, reception, mailing, copying, scheduling and processing of necessary departmental paperwork.

Learn more:
• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

Non-competitive (NY HELPS):
• high school diploma or high school equivalency diploma
• two years of experience in administrative support
• use of office software (e.g., email, word processing)
• provision of customer service
• business writing
• management of an office

OR

Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.


Preferred Qualifications:
• Excellent oral and written communication skills.
• Ability to maintain confidentiality and professionalism.
• Demonstrated competence in Microsoft Office (creation/maintenance of spreadsheets and documents); i.e., Word, Excel, and databases.
• Experience with University systems preferred, ePTF, ShopBlue, SIRI, etc.
• Ability to handle routine administrative tasks independently
• Attention to detail, accuracy, timeliness, and excellent customer service.
• Ability to establish and maintain effective working relationships with others.
• Ability to organize and maintain office files.

Additional Comments Additional Information:

Special Instructions Summary:
All application materials should be submitted via UB Jobs. Application materials submitted directly to the posting contact will not be acknowledged and cannot be considered.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Nicole Hayden

Telephone 7166450729

Fax xxx

Email Address nhayden@buffalo.edu

Address

Street xxx

City Buffalo

State NY

Zip Code 14214

 

Notes on ApplyingNotes On Applying:
Applications for this position will only be accepted online. To apply, please visit:
https://www.ubjobs.buffalo.edu/postings/62856