Position Information

NY HELPYes

AgencyUniversity at Buffalo

TitleC260062 - Office Assistant 2 (NY HELPS), Student Life - VPSL Finance

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42641 to $42641 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Erie

Street Address xxx

City Buffalo

StateNY

Zip Code14214

Job Specifics

Duties Description Position Summary:
The Division of Student Life is accepting applications for an Office Assistant 2 position within Student Life Finance Office. This role supports the Finance office by handling day-to-day accounts payable functions while ensuring compliance with University, SUNY, and NYS policies and accounting standards.

As the Office Assistant 2, your main responsibilities include:
• Prepare and process operational purchasing requisitions.
• Process invoices.
• Maintain accurate financial records and ensure timely payments to vendors.

The successful candidate is highly organized, has attention to detail, can accept and follow-through precisely on written and verbal direction, consistently use good judgement, proficiency with Microsoft 365 applications, and able to work independently and as part of a team.

Our team recognizes the advantages diverse perspectives and backgrounds bring to the workplace. We are particularly interested in candidates who share this value and will work to achieve the university’s goals of inclusive excellence.

About Student Life
Student Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success. Guided by four strategic priorities—student engagement, health and wellness, personalized support, and advancing diversity, equity, inclusion, and justice—we provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life, you’ll join a team of passionate professionals united by shared values and a commitment to student success. We think big, act boldly, and pursue excellence with purpose. Together, we build inclusive communities, champion discovery, and celebrate the achievements that shape the UB experience.

This is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program.

Additional Information:

• Learn about our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Learn more about what it looks like to be a part of the University at Buffalo community.
• Begin your career with us through the NY HELPS program.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications Minimum Qualifications:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

Non-competitive (NY HELPS):
• One year of clerical experience
OR

Competitive (NON-NY HELPS):
• Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.
• Reassignment Requirement: You must hold the same title at the University at Buffalo.
• Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title)




Preferred Qualifications:
• Proficiency with Microsoft 365 applications (Outlook, Teams, Word, Excel, Power Point) and the ability to learn large-scale ERP systems.
• Attention to detail.
• Strong organizational skills.
• Ability to work independently.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Beth Rogan

Telephone 716-645-6045

Fax xxx

Email Address barogan@buffalo.edu

Address

Street xxx

City Buffalo

State NY

Zip Code 14214

 

Notes on ApplyingNotes On Applying:
Applications for this position will only be accepted online. To apply, please visit:
https://www.ubjobs.buffalo.edu/postings/62885